Dear Lansdowne Lightning Families,

As our summer season speeds along, we’re already looking ahead to next year — and we need your help to keep the Lightning strong!

Each summer, our swim team is powered not just by fast swimmers and dedicated coaches — but by incredible parent volunteers behind the scenes. As the 2025 season winds down, we’ll have a number of open board roles for 2026. This is your chance to step in, get involved, and help shape the future of our team!

No swim experience is required — just enthusiasm, reliability, and a willingness to roll up your sleeves for a great cause (and great fun).

Secretary: keeps our team running smoothly before and during the season.

• Oversee and manage swim season registration through Swimtopia
• Send out team-wide communications and announcements
• Keep our Swimtopia site up-to-date with key information
• Records meeting minutes and election results
• Keep documentation current for board duties and responsibilities

Ideal for someone who enjoys project management, communication, and helping families stay informed. 

Volunteer Chairs (2 positions): rockstars who coordinate our amazing volunteer crew and make sure every meet and event runs like clockwork.

• Manage sign-up sheets on Swimtopia
• Send reminders about unfilled roles and meet prep
• Confirm volunteer attendance and make sure they know their roles
• Print rosters and coordinate all day-of volunteer logistics
• Step in to help fill last-minute volunteer gaps when needed

Co-Computer Operator (2 positions, 1 filled): the behind-the-scenes tech hero of our meets! This role manages all things data during home meets and ensures accurate scoring and results.

• Set up all home meets using ODSL templates and Swimtopia
• Handle pre-meet logistics: event creation, seeding, relays, and heat sheets
• Enter scratches, deck entries, and relay changes on meet day
• Input event results and DQs during meets using timing sheets and DQ slips
• Print ribbon labels and post final results for coaches, families, and opposing teams
• Must complete ODSL training (offered each spring)

Head of Concessions: manage our concession stand at all home meets and time trials.

• Purchase food, drinks, and supplies (we’ll provide past shopping lists)
• Decide pricing and coordinate cash/change
• Set up and staff the stand (with lots of volunteer support)
• Oversee sales and operations during meets
• Keep everything clean, stocked, and running smoothly

Social Events & End-of-Season Party Lead: Organize the fun that makes our swim team more than just a sport.

• Coordinate the End-of-Season Banquet and other team social events (ice cream socials, spirit days, etc.)
• Work closely with coaches and other board members to finalize logistics
• Manage communication and promotion to families
• Lead setup, decorations, and volunteer support at each event
• Make sure our swimmers feel celebrated and connect

A perfect role for someone who loves bringing people together and making memories! 

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Want to Learn More or Raise Your Hand?
We’d love to chat! Reply to this email or connect with a board member at the next meet.

Thank you,